To: Potential SPARTAN-Funded Project Site Investigators
RE: SPARTAN Indirect Costs/”Overhead” Policy
DT: September 8, 2019
The existing SPARTAN rules regarding Institutional Indirect Cost (“overhead”), as approved by the SPARTAN Board of Directors is as follows:
Policy: SPARTAN limits indirect costs/overhead for funded projects. Acceptance of any SPARTAN funds is contingent upon the recipient and their institution complying with this policy.
Procedures:
- For individual project with direct expenses of no ore than $30,000 per year or an aggregated budget across all years of no more than $60,000 (e.g. Fellowship Pilot Projects. Junior Faculty Seed Grants), no indirect expenses are permitted.
- For individual projects with direct expenses in excess of $30,000 per year or an aggregated budget across all years in excess of $60,000 (including all sub-awards), a maximum of 8% of the direct costs may be allocated towards institutional indirect costs.
- If institutional indirect costs are proposed for any 1) budget, 2) contract, or 3) financial arrangement involving SPARTAN funds, such budget/contract/financial arrangement must clearly describe the institutional indirect costs (separate from the direct costs), the total costs, and the percentage Indirect Cost. No SPARTAN funds may be disbursed or approved by the Board of Directors without prior enumeration of these costs.
Sincerely,
Liron Caplan, MD, PhD
SPARTAN Chair
