Meeting Expense Reimbursement

SPARTAN members, speakers, and nonmember trainees should use this form for reimbursement of expenses.

SPARTAN will reimburse members for airfare (or mileage for driving) and hotel as detailed below only. All incidentals, meals not provided at the Annual Meeting, ground transportation (except for trainees), baggage fees are the members’ responsibility.

To qualify for full reimbursement, attendance at all sessions of the SPARTAN annual meeting is required. If you registered for or attended the reception, $50 will be deducted from your reimbursement (full and associate members only).

SPARTAN will reimburse ALL members in good standing who have attended the entire meeting, two nights lodging (up to three nights for participants in Thursday pre-meeting programs) at the Madison Concourse. In addition….

SPARTAN FULL MEMBERS
SPARTAN will reimburse up to $500 for domestic coach-class tickets and $800 for International flights (Canada and Mexico)

SPARTAN ASSOCIATE MEMBERS
SPARTAN will reimburse up to $400 for domestic coach-class tickets and $700 for International flights (Canada and Mexico)

TRAINEES (SPARTAN members and nonmembers)
SPARTAN will reimburse up to $500 for domestic coach-class tickets and up to $100 for ground transportation and parking expenses.

2022 SPARTAN Annual Meeting Reimbursement Form

Please complete the reimbursement form with required receipts by May 31.

Reimbursement Policy
Attendance at the entire meeting (Friday and Saturday) is required for full reimbursement for SPARTAN members. Partial reimbursement will be provided for partial attendance.
Name
First Last
Check made payable to:
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone
Email*
Lodging
Hotel Reimbursement Categories*
Please select your appropriate category
My Hotel Reimbursement Amount is:

Up to two nights hotel at the Madison Concourse (three if participating in Thursday pre-meeting programs) or up to $189 rate if staying at another hotel or additional hotel expense due to travel delays.
Please upload the receipt for your hotel
Max. file size: 100 MB.
Transportation
Airfare Reimbursement Categories
Please select your appropriate category
My SPARTAN Airline Reimbursement Amount is:
Please upload the receipt for your airfare
Max. file size: 100 MB.
Mileage reimbursement

Number of miles @ 58.5 cents per mile
Trainees only, my Ground Transportation Reimbursement Amount is:

(up to $100)
Trainees only, please upload the receipt/s for your ground transportation
Max. file size: 100 MB.
Other receipts to submit:
Max. file size: 100 MB.
Reception at Madison Museum of Contemporary Art
SPARTAN members: $50 (per person) will be deducted if you attended or registered. All trainees and speakers are our guests with no expense deduction.

Meeting Expense Reimbursement

2022 SPARTAN Annual Meeting Reimbursement Form

Reimbursement Policy

Lodging

Transportation

Reception at Madison Museum of Contemporary Art

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