SPARTAN will reimburse members for airfare (or mileage for driving in lieu of flying) and hotel as detailed below only. All incidentals, meals not provided at the Annual Meeting, ground transportation (except for trainees), baggage and additional airline fees are the members’ responsibility.
Meeting attendees will receive the link to the online reimbursement form with a survey at the conclusion of the meeting to complete and upload receipts for reimbursement check. Please contact info@spartangroup.org.
To qualify for full reimbursement, attendance at all sessions of the SPARTAN annual meeting is required. Partial reimbursement may be paid for partial attendance. If you registered for or attend the reception, $50 USD will be deducted from your reimbursement (full and associate members only). Guest registration at reception is $50 USD.
For Toronto area attendees, we will reimburse up to $100 CAD for parking expenses or transportation to the meeting (less $50 USD for the Hockey Hall of Fame reception for full and associate members). Hotel reimbursement is no provided for local attendees.
SPARTAN will reimburse ALL out of town members in good standing who have attended the entire meeting, two nights lodging at $359 CAD (up to three nights for trainee and faculty participants in Thursday pre-meeting programs) at the hotel and $600 USD for airfare only (no fees or upgrades).
TRAINEES (MEMBERS and NONMEMBER)
SPARTAN will reimburse up to $600 for coach-class tickets only and up to $100 for ground transportation and parking expenses for out of town participants.
2025 SPARTAN Annual Meeting Reimbursement Form
Please complete the reimbursement form and upload your receipts by June 15.
