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  - SPARTAN Member Forum at ACR 2025

2026 Annual Meeting Expense Reimbursement

SPARTAN will reimburse members for airfare (or mileage for driving in lieu of flying) and hotel as detailed below only. All incidentals, meals not provided at the Annual Meeting, ground transportation (except for trainees), baggage and additional airline fees are the members’ responsibility.

To qualify for full reimbursement, attendance at all sessions of the SPARTAN annual meeting is required. Partial reimbursement may be paid for partial attendance. If you registered for or attend Thursday evening party (dinner + entertainment) , $50 USD will be deducted from your reimbursement (full and associate members only). Guest registration at reception is $50 USD.

SPARTAN will reimburse ALL out of town SPARTAN members in good standing who have attended the entire meeting, two nights lodging at $369 CAD (up to three if required for travel) and $600 USD for coach-class airfare or auto mileage/rental.

TRAINEES (MEMBERS and NONMEMBER)
SPARTAN will reimburse up to $600 USD for coach-class airfare only and up to $100 for ground transportation and parking expenses for out of town trainee participants.

Reimbursement Policy and Information Required
Thank you for attending the SPARTAN Annual Meeting in Toronto. Thanks to our generous sponsors, we are able to provide reimbursement for many participants at the meeting. To receive full reimbursement, attendance at the entire meeting (Thursday, Friday, and Saturday) is required. Partial reimbursement may be provided for partial attendance. Please check with judy@spartangroup.org if you have any questions.
I am a:
- SPARTAN Full Member
- SPARTAN Associate Member
- SPARTAN Trainee Member
- Nonmember Trainee
- Invited guest
I attended:
- MRI Workshop
- Scientific Sessions (Thursday)
- Thursday dinner + party
- Scientific Sessions (Friday)
- Annual SPARTAN Meeting (Saturday)
Select all sessions attended
Do you require a certificate of attendance to receive ACCME equivalency?
- Yes
- No
US participants
You will receive a check for reimbursement to the name and address provided below. You do NOT need to provide banking information to receive reimbursement.
International participants
You will receive a wire payment for reimbursement to the name and address provided below. You must provide all the banking information below the name and contact information to receive reimbursement.
Name
First Last
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone
Email*
International Participant Required Banking Information
Please provide all requested details or delays in reimbursement may occur.
Bank name
Bank address
SWIFT code
Account number
Account holder's address if different from above
IBAN (if applicable)
Intermediary bank (if applicable)
Lodging
My Hotel Reimbursement Amount is:
For out of town travelers, up to two nights hotel at the Toronto Hilton (three if necessary for travel) or up to $369 CAD rate if staying at another hotel.
Please upload the receipt for your hotel
Max. file size: 2 GB.
Transportation
Airfare
Please provide amount of your airfare (You will be reimbursed up to $600 USD for coach airfare (does not include additional fees for baggage, upgrades, etc)
Please upload the receipt for your airfare
Max. file size: 2 GB.
Trainees only, my Ground Transportation Reimbursement Amount is:
(up to $100)
Trainees only, please upload the receipt/s for your ground transportation
Max. file size: 2 GB.
Please list any additional approved expenses
Please upload the receipt/s for any additional approved expenses.
Max. file size: 2 GB.
Questions?